The records you keep
decide the cases you win.
Construction disputes can surface a decade after substantial completion. Owners who can't produce authenticated project records when the statute of repose is still running pay for defects that should be someone else's problem.
Why owners lose defect
cases they should win.
Three retention failures that turn defensible claims into write-offs.
Documents Disposed Too Early
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Documents Disposed Too Early
Project records get purged at closeout, years before the statute of repose runs out, leaving owners defenseless when latent defects surface.
No Defensible Chain of Custody
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No Defensible Chain of Custody
Files spread across email, drives, and binders can't be authenticated in litigation. Without provenance, your evidence may be inadmissible.
Records Exist, But Can't Be Found
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Records Exist, But Can't Be Found
Discovery requests demand specific documents on tight timelines. Disorganized archives turn a strong case into an expensive scramble.
Interactive map
State-by-state requirements
Hover over any state to view document retention periods and relevant statutes.
The legal framework owners
need to understand.
Five concepts that determine how long you must keep records, and what happens if you don't.
A Four-Step Retention Strategy
A simple framework to move from scattered files to defensible records.
Map Each Project to Its State
Retention requirements vary widely. Use the map below to identify the controlling statute of repose for every project location.
Retain Through the Longest Window
Default to the longest applicable period across statute of repose, statute of limitations, and discovery rule extensions.
Centralize and Lock Down
Move records out of personal inboxes and shared drives into a controlled archive with audit logging.
Be Ready for Legal Hold
Build the ability to freeze, search, and produce records on demand, before you need it.
What defensible document
protection looks like?
Capabilities every owner should expect from a project records system.
Find Anything in Seconds
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Find Anything in Seconds
Searchable archive across every project, contract, and submittal.
Defensible in Court
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Defensible in Court
Authenticated records with full chain of custody for discovery and trial.
Statute-Aware Retention
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Statute-Aware Retention
Policies tuned to each state's statute of repose and limitations rules.
Legal Hold Ready
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Legal Hold Ready
Freeze records instantly when litigation is anticipated.
Build a records strategy that
holds up in court.
Pair statute-aware retention with a centralized archive built for discovery, before you need it.